University LibrariesDigital CollectionsHomeCatalogResearch PortAsk us!Archives UM HomeSpecial CollectionsSearchAbout Archives UMHelpHow Do I...?Site Index A-ZSearch

Mary E. Hoffman Papers


Mary E. Hoffman Papers
Hoffman, Mary E.
Collection number:
4.00 Linear Feet
Bulk dates:
Inclusive dates:
Collection Area:
Special Collections in Performing Arts
Special Collections in Performing Arts, Michelle Smith Performing Arts Library, Clarice Smith Performing Arts Center, University of Maryland, College Park, MD 20742. Contact the curator:

Mary E. Hoffman was an active teacher, composer, arranger, and guest conductor. She taught music at several public schools as well as at Columbia Teachers College and Temple University. In 1979, Hoffman was appointed professor of music education at the University of Illinois, Urbana-Champaign where she remained until her death in 1997. During her lifetime, Hoffman was an active member of the Music Educators National Conference (MENC), now known as National Association for Music Education (NAfME). From 1980-1982, Hoffman served as MENC President and helped plan the 75th Anniversary Convention in San Antonio, Texas. The collection contains Hoffman's professional papers from her term as MENC President. It includes meeting minutes, agendas, and correspondence with MENC related organizations, councils, committees, publications, and divisions.

Important Information for Users of the Collection


The collection is open for research use.

Preferred citation:

Mary E. Hoffman Papers, Special Collections, University of Maryland Libraries.

Please use this identifier to cite or link to this item:
Publication rights:

Materials from this collection must be used in the Michelle Smith Performing Arts Library's Irving and Margery Morgan Lowens Special Collections Room, 10:00 am to 5:00 pm, Monday through Friday. Contact the curator for an appointment:


This collection is PROCESSED.

Historical Note

Mary E. Hoffman was born in 1927 and died in 1997. Throughout her life, Hoffman worked in the music profession as a teacher, composer, arranger, and guest conductor. She received her Bachelor of Science at Lebanon Valley College in Annville, Pennsylvania in 1948 and her Master's of Music at Columbia Teachers College in New York.

Hoffman taught music in many public schools in Delaware, Pennsylvania, and Connecticut, and at colleges such as Columbia Teachers College and Temple University. She was also a supervisor of elementary and junior high music in Philadelphia and Milwaukee. From 1979-1997, Hoffman was a professor of music education at the University of Illinois, Urbana-Champaign.

While perusing her teaching career, Hoffman also worked as an advocate for music education with the Music Educators National Conference (MENC), which later changed its name to the National Association for Music Education (NAfME). She served as president of the MENC North Central Division and as a member of the MENC Publications Planning Committee. In 1976, Hoffman served as chair of the MENC executive director search committee. Hoffman was elected President of MENC and served her term from 1980-1982. She was the only MENC national president to be responsible for two national conventions - 1981 in Miineapolis, and 1982 in Ssan Antonio.

Hoffman authored several important publications about music education including Teacher competency and the balanced music curriculum (1985) and Teaching music, what, how, why (1973), which she co-authored with Alice S. Beer. Hoffman was also the founder of the Mary Hoffman Award of Excellence which recognizes teaching excellence of music educators in Illinois.

Mary E. Hoffman died in 1997. She was inducted into the Music Educator's Hall of Fame at the Music Educator's National Conference in 1998.

Scope and Contents of the Collection

The Mary E. Hoffman Papers covers the period from 1978-1982; the bulk dates of the materials date from 1980-1982. The collection consists of professional papers primarily related to her MENC presidency including meeting minutes and agendas, publications, correspondence with related organizations and MENC divisions, as well as committee organization. Such organizations and committees include the International Society of Music Education, the editorial board of the Music Educator's Journal, and the National Music Council.

Custodial History and Acquisition Information

Mary E. Hoffman transferred her papers to the MENC Historical Center in two separate shipments; one on September 1, 1982 and one on September 7, 1982.

Processing Information

Processed by:

Processed by Caitlyn Callahan, January 2008.

Encoded by:

EAD markup created using EAD database in Microsoft Access. Markup completed by Colleen McKnight, June 2008. Edited by Cassandra N. Berman, November 2009.

Detailed Description of the Collection

Series 1: MENC Administration, 1978-1982 (49 Folders)

This series includes MENC meeting minutes and agendas, budget information, and correspondence with Mary E. Hoffman regarding various administrative subjects. Documents are kept chronologically within subseries and ranges from 1978-1982.

Subseries 1.1: Meeting Minutes and Agendas, 1980-1982 (17 Folders)

DescriptionSeriesBox / ReelFolder / Frame
Draft Minutes Board of Directors Meeting - Minutes, Future In-Service Meetings, June 1980series 1.1box 1folder 1
Corrected Final Minutes, June/July 1980series 1.1box 1folder 2
November 1980 Board Meeting - Letters, Final Report-Eastern Division, Report-Reassessment of the Role and Function of MENC Division--Report - 1980 Miami Meeting, Report - Student Member Chairpersons -- Audit - 1980 Report, 1st Quarterly Financial Statements, Business Material, Proposed Agenda, Nominating Committee, Letters and Memos, North Central Report to NEB, 1980series 1.1box 1folder 3
Draft Minutes, November 1980series 1.1box 1folder 4
Minutes, November 1980series 1.1box 1folder 5
Board Meeting Minutes - Letters and Memos, News brief, Final Report MENC/NAEA Pilot Project, April 1981series 1.1box 1folder 6
Board Minutes, April 1981series 1.1box 1folder 7
Draft Minutes, Board Meeting, April 1981series 1.1box 1folder 8
Board Meeting, June 1981series 1.1box 1folder 9
Draft minutes, June 1981series 1.1box 1folder 10
Approved Minutes, June 1981series 1.1box 1folder 11
Draft minutes, June/July 1981series 1.1box 1folder 12
Minutes, November 1981series 1.1box 1folder 13
Original - Agenda, Report of Examination, Employees Handbook, In-Service Report, Pension Plan Report, Proposed Budget, North Central Division - NEB, November 1981series 1.1box 1folder 14
Draft Minutes, February 1982series 1.1box 2folder 1
Board Meeting Minutes, February 1982series 1.1box 2folder 2
February 1982 Board Agenda - Agenda, Letters Concerning Agenda, Various Reports, SINO - 1981 American Tech. Exchange Council Letter, 1981, 1982series 1.1box 2folder 3

Subseries 1.2: Budget and Money, 1979-1982 (7 Folders)

DescriptionSeriesBox / ReelFolder / Frame
Direct Marketing Brochure, 1978series 1.2box 2folder 4
MENC Dues Increase, 1979series 1.2box 2folder 5
MENC Presidential-Financial Nominations-General Duties per Dillon, March 1980series 1.2box 2folder 6
Budget Prep. - Committee on Finance, Memos, June 1980series 1.2box 2folder 7
Budget, 1980-1981series 1.2box 2folder 8
U. of Illinois Salary, Travel Expenses, 1980-1981series 1.2box 2folder 9
Budget (1st and 2nd Drafts), 1981-1982series 1.2box 2folder 10

Subseries 1.3: Public Relations Correspondence, 1978-1981 (12 Folders)

DescriptionSeriesBox / ReelFolder / Frame
MENC Suggestion Box, 1978-1979series 1.3box 2folder 11
State Presidents - Congratulation Letters, 1980series 1.3box 2folder 12
Presidential Leave of Absence [MEH], 1980series 1.3box 2folder 13
Thank-You and Congratulations, 1980-1981series 1.3box 2folder 14
Miscellaneous [Letters], 1980-1981series 1.3box 2folder 15
MENC Awards, 1980-1981series 1.3box 2folder 16
Disgusted and Disgruntled Letters, 1980-1982series 1.3box 2folder 17
Surveys, 1981series 1.3box 2folder 18
Thank You notes for Minneapolis, 1981series 1.3box 2folder 19
Congratulations to Others - Letters, 1981series 1.3box 2folder 20
Computers-MENC Report and Letters, 1981series 1.3box 2folder 21
California Government Relations - Letters, Articles, Reports, 1982series 1.3box 2folder 22

Subseries 1.4: Membership, 1979-1982 (13 Folders)

DescriptionSeriesBox / ReelFolder / Frame
Interim Meeting National Assembly, July 1979series 1.4box 2folder 23
Professional Leave for In-Service Conference Attendance, 1979series 1.4box 2folder 24
Election Results, President-Elect, 1979series 1.4box 2folder 25
Student Members, 1980series 1.4box 2folder 26
Crisis Package Ideas - Letters and One Article, undatedseries 1.4box 3folder 1
Membership (Student Membership Information Kit), undatedseries 1.4box 3folder 2
Board Liaison, 1980series 1.4box 3folder 3
MENC Staff, undatedseries 1.4box 3folder 4
Membership Problems, undatedseries 1.4box 3folder 5
Membership Survey (Holland Committee) - Letters, Convention Material, 1981 series 1.4box 3folder 6
MEME - show & tell in Minnesota, 1981series 1.4box 3folder 7
Presidential Comments and Miscellaneous on Questionnaire, December 1981-January 1982series 1.4box 3folder 8
MENC Legal, undatedseries 1.4box 3folder 9

Series 2: MENC Publications and Related Material, 1978-1981 (12 Folders)

This series consists of mailed publications as well as correspondence relating to those publications. Three folders contain correspondence with editors of the Music Educators Journal. Materials are in chronological order by year and range from 1978-1981.

Subseries 2.1: Publications, 1978-1981 (7 Folders)

DescriptionSeriesBox / ReelFolder / Frame
Journal of Research in Music Education and Music Education Research Council - Vitas for JRME, Tentative Agenda, 1978series 2.1box 3folder 10
Music Power Newsletters, 1978-1980series 2.1box 3folder 11
State Journal Editors, 1979-1980series 2.1box 3folder 12
Music Educators Journal - Letters, Convention Patterns of MENC, 1980-1981series 2.1box 3folder 13
Music Educators Journal Board - Agenda, Memo, Correspondence, 1980-1981series 2.1box 3folder 14
American Record Guide, 1981series 2.1box 3folder 15
News briefs, 1981series 2.1box 3folder 16

Subseries 2.2: Music Educators Journal Correspondence, 1980-1981 (3 Folders)

DescriptionSeriesBox / ReelFolder / Frame
Moody Letters, 1980series 2.2box 3folder 17
Bessom Letter, 1980series 2.2box 3folder 18
Art Michaels Letters, 1981series 2.2box 3folder 19

Subseries 2.3: Related Programs, 1979-1981 (2 Folders)

DescriptionSeriesBox / ReelFolder / Frame
Answer to Dr. Mark Article - Goals and Objectives Project, undatedseries 2.3box 3folder 20
Standards in Art and Music (Wisconsin Project) - Letters and Checklist and Booklet, undatedseries 2.3box 3folder 21

Series 3: MENC Divisions, 1978-1981 (13 Folders)

This series contains correspondence with the various divisions of MENC. Much of the correspondence deals with elected officers and individual division meetings. The series is arranged chronologically from 1978-1981.

DescriptionSeriesBox / ReelFolder / Frame
Guidelines for Division Conferences - also General Information for MENC Chicago, 1978 series 3box 4folder 1
Appointments by Division Presidents - Correspondence, Editorial Board, Commissions, Councils, and Committees, 1978-1981 series 3box 4folder 2
Minnesota Cost Effective Quality Programs - MN Educational Cooperative Service Units Booklet and Information, 1979-1980 series 3box 4folder 3
North Central Division - Letter and Brochures, 1980-1981 series 3box 4folder 4
North Central Division - Minutes, Minnesota MEA Directory 1980-1981, North Central Report to NEB 1981, Leadership Training Conference 1981, In-Service Questionnaire, Newsletters, Various Letters, 1980-1981 series 3box 4folder 5
North Central Report to NEB 1981, Leadership Training Conference 1981, In-Service Questionnaire, Newsletters, Various Letters, 1979-1982 series 3box 4folder 6
Western Division - Letters and Memos, 1980-1982 series 3box 4folder 7
Northwest Division - Letters and Memos, Northwest Report, 1980-1982 series 3box 4folder 8
Eastern Division - Division Reports, Letters and Memos, NY-JHS Curriculum Guide, 1980-1982 series 3box 4folder 9
Southern - Florida Southern Report, Letters and Memos, 1981-1982 series 3box 4folder 10
North Central Division - In-Service - Letters, Articles, News briefs, October 1981 series 3box 4folder 11
Ann Arbor Symposium Meeting OCT 17-18 - Correspondence, Memos, October [undated] series 3box 4folder 12
Texas Music Educators Association Speech-Friday, undated series 3box 5folder 1

Series 4: MENC 75th Anniversary Convention, 1978-1982 (10 Folders)

This series contains information on the San Antonio 75th Anniversary convention. Included in the series is correspondence regarding the convention, convention attendance, and future convention site plans. The 10 folders are arranged chronologically from 1978-1982.

DescriptionSeriesBox / ReelFolder / Frame
MENC Committee on Future Convention Patterns - Outline Ad Hoc Committee, Reports and Plans, Correspondence, 1978-1979 series 4box 5folder 2
Future Convention Sites, 1979-1980 series 4box 5folder 3
Convention Attendance, 1981 series 4box 5folder 4
San Antonio No - Correspondence, 1981 series 4box 5folder 5
San Antonio Negotiations with TMEA and Budget as of FEB 2 - Proposal from TMEA to MENC, Proposed Budget, undated series 4box 5folder 6
Minneapolis to San Antonio - Correspondence, TMEA Journal, 1981 series 4box 5folder 7
National Assembly FEB 1982 - Summarization of Questionnaire Results 1982, Survey of State Leadership 1982, Convention Letter, 1982 series 4box 5folder 8
Update - Items Updated from San Antonio, 1982 series 4box 5folder 9
San Antonio - Various Correspondences re: San Antonio and 75th Anniversary (1 of 2), undated series 4box 5folder 10
San Antonio - Various Correspondences re: San Antonio and 75th Anniversary (2 of 2), undated series 4box 5folder 11

Series 5: MENC Related Organizations, 1977-1982 (53 Folders)

This series contains correspondence between Mary E. Hoffman and various MENC related organizations.

Subseries 5.1: Auxiliary Organizations, 1978-1982 (5 Folders)

DescriptionSeriesBox / ReelFolder / Frame
Music Industry Council, 1978-1982series 5.1box 5folder 12
Music Industry Council Williamsburg Meeting, May 1980series 5.1box 5folder 13
Retired Persons Correspondence, 1980-1981series 5.1box 5folder 14
Texas Situation - Memos, Correspondence, 1980-1981series 5.1box 6folder 1
Kobida Report-Coame Study - Analysis for the Advancement of Music Education Feasibility Study, 1981series 5.1box 6folder 2

Subseries 5.2: Associated Organizations, 1980-1982 (7 Folders)

DescriptionSeriesBox / ReelFolder / Frame
College Music Society, 1980-1981series 5.2box 6folder 3
National Association of Schools of Music - News, Draft Documents, Standards, and Guidelines, Letters, 1980-1982series 5.2box 6folder 4
National Black Music Caucus, undatedseries 5.2box 6folder 5
Associated Organizations - NACWPI, CBDNA, NSOA, Correspondence from Various State Schools, Guidelines for Division Presidents NEB, Various Letters, undatedseries 5.2box 6folder 6
National Piano Foundation - Various Correspondences, undatedseries 5.2box 6folder 7
Educational Resources Information Center - Like Clearinghouse - Letters, undatedseries 5.2box 6folder 8
Orff and Associative Organizations Status, undatedseries 5.2box 6folder 9

Subseries 5.3: Related Organizations, 1977-1981 (16 Folders)

DescriptionSeriesBox / ReelFolder / Frame
Alliance for Arts Education, 1977series 5.3box 6folder 10
ERA in MENC, 1978series 5.3box 6folder 11
International Society of Music Education Letters, 1979-1981series 5.3box 6folder 12
Akron Conference, 1980series 5.3box 6folder 13
Film - Music Film Guide correspondence, 1980series 5.3box 6folder 14
Society for General Music - Correspondence, Memos, Articles, 1981-1982series 5.3box 6folder 15
: American Music Conference - 1978 Handbook, 1981 Correspondence, 1978, 1981series 5.3box 6folder 16
American Federation of Musicians - Code of Ethics, 1981series 5.3box 6folder 17
Congressional Awards Program, 1981series 5.3box 6folder 18
Intergovernmental Advisory Council on Education, 1981series 5.3box 6folder 19
Awards in Arts Education, 1981series 5.3box 6folder 20
Statement on In-Service NEA [National Endowment for the Arts], undatedseries 5.3box 6folder 21
NEA Fine Arts Caucus, undatedseries 5.3box 7folder 1
National Council for Accreditation of Teacher Education - Letters, undatedseries 5.3box 7folder 2
National Assembly - Minneapolis, undatedseries 5.3box 7folder 3
Wingspread - Wingspread Information, Agenda for Alliance of Arts Education, Report Given at Wingspread, Correspondence, undatedseries 5.3box 7folder 4

Subseries 5.4: Committees, 1979-1982 (20 Folders)

DescriptionSeriesBox / ReelFolder / Frame
SSA or union Seculars - Various Correspondence on Music for the Handicapped, 1979-1982series 5.4box 7folder 5
Ad Hoc Committee on General Music - Final Reports, Articles, 1979-1980series 5.4box 7folder 6
Publications and Publication Planning Committee Correspondence, 1979-1982series 5.4box 7folder 7
Government Relations Committee, Title IV Band re: Band Instruments - Correspondence, Memos, Reports and Articles, 1979-1981series 5.4box 7folder 8
String Travel Problem, 1980series 5.4box 7folder 9
Committee Meeting Schedule, 1980series 5.4box 7folder 10
Graduate Music Teacher Committee Correspondence, 1980series 5.4box 7folder 11
Music In Our Schools Week - Letters and Memos, Manual, 1980-1981series 5.4box 7folder 12
Finance Committee - Budget Control Statement, Letter, 1980-1981series 5.4box 7folder 13
Miami Band Committee - Correspondence, 1980-1981series 5.4box 7folder 14
Multi-Cultural Awareness Commission, 1980-1981series 5.4box 7folder 15
Historical Center Joint Committee - Correspondence, Agenda, 1980-1981series 5.4box 7folder 16
Appointments (positions) by Music Education for Handicapped Learners - Correspondence and Congratulations, 1981-1982series 5.4box 7folder 17
Task Force Massachusetts, 1982series 5.4box 7folder 18
Ad Hoc Committee for National Assembly Interim - Memos and Updates, Correspondence, 1982series 5.4box 8folder 1
Music Education for Handicapped Learners Schedule San Antonio, undatedseries 5.4box 8folder 2
Committee on Preferred Patterns of College Preparation, undatedseries 5.4box 8folder 3
National Membership Committee, undatedseries 5.4box 8folder 4
Legislation and the Arts - Legislation Articles, undatedseries 5.4box 8folder 5
Historical Center-Ad Hoc Committee to Study Agreement - Correspondence, Reports, undatedseries 5.4box 8folder 6

Subseries 5.5: Councils, 1980-1981 (6 Folders)

DescriptionSeriesBox / ReelFolder / Frame
Music Education Research Council - Minutes, Letter, 1980series 5.5box 8folder 7
Council of State Secretary-Treasurers, 1980series 5.5box 8folder 8
National Council of State Supervisors - Reports, Minutes, By-Laws, 1980-1981series 5.5box 8folder 9
National Music Council - Newsletters and Letters, undatedseries 5.5box 8folder 10
North American Band Dir. Coord. Council - Performing Arts Abroad, undatedseries 5.5box 8folder 11
Arts Advocacy Letters, undatedseries 5.5box 8folder 12

Related Material

This collections is part of the NAfME Historical Center

The following materials are available in the Michelle Smith Performing Arts Library

For other related archival and manuscript collections, please see the following subject guides.

Selected Search Terms

This collection is indexed under the following headings in the University of Maryland Libraries' Catalog. Researchers desiring related materials about these topics, names, or places may search the Catalog using these headings.